April 10, 2018

SIAA Board Meeting Minutes - April 10, 2018

Present:  Annie Howe, Tim Howe, Debra Thompson, Lena Castro, Adam Halstead, Jeff Gardner, Cherri Picard, Lindsay Shugerman, & Shannon Elian

The meeting was called to order by Adam Halstead at 7:05 p.m.  

Minutes: Adam asked everyone if they had reviewed the February minutes. There was no Board Meeting in March. Annie Howe made the motion to accept the minutes as presented, seconded by Lena Castro. Motion Carried.

Treasury Report: Jeff Gardner made the motion to accept the Treasury Report as presented, seconded by Debra Thompson. Motion Carried.

Trolley Track Update:  Jeff Gardner said that Chris Farley had done a lot of work. When she hit a wall, Adam Halstead was able to step in and get the COA finalized. Everyone agreed that the extra $500 to get the rails cleaned was still in our operating budget of $4000. No vote is needed.

Election of Officers: Cherri Picard will have to miss one of the meetings per month (either the Board, or the General Meeting, depending on her work schedule). She will work in “Archives,” and will be partnered with Lindsay Shugerman. It was everyone’s hope that Michael Trautmann will chair the Main Street Committee. There was some discussion on changing the Board Meeting time, but it was agreed to table the discussion.

Yard Sale: The Springfield Holiday Society will do one. Debbie said she would ask the person in charge to consider a $50.00 cleaning deposit, as that is what Jennifer would charge. Adam said this is a “community yard sale” also, and normally, the people selling items will clean up after themselves.

Committee Reports:

Rentals: We have 3 new bookings since the February Board Meeting.

Membership: We have 2 new members that attended last month’s general meeting.

Building: Other than the loose pickets and railing needing to be repaired, Lena had no other report. The new furniture upstairs needs cleaning. Methods were discussed, and eventually tabled. We need to pay for a “deep cleaning” of the building, and Tim Howe suggested a “cleaning day.”

Grounds:  No Report.

Archives: Cherri is working with the clippings, and Lindsay is working on the SIAA Records. We now have “acid free” boxes. We have tour books from past tours, and the Archive Committee will ultimately decide what to do with them. Springfield business’ may be offered copies of them.

Garden Club: The next meeting will be held April 26 at 331 E. 9th Street at 6:30 p.m. The topic will be “Turn of the Century Plants.”

Springfield Holiday Society: They had “walking tacos” in the park on 2nd Sunday. They were for sale at $5.00 a piece, and Debra Thompson said they made $200.00. It was also suggested that maybe they could offer breakfast items at the yard sale. Debra Thompson said there may not be enough traffic for that. The Holiday Society will possibly be doing “a dinner to die for” in September.

New Business: No New Business.

Announcements: The next Membership Meeting of SIAA will be April 17, at 6:30.

Final Words from Jeff Gardner: We need to get involved with the Consortium, and other historical groups. We need to decide whether to get our posters back from the City. There are 7 panels, and the discussion was how we can go and get them. All agree there is risk involved if the City stores them.

Adjourn: There was a motion to adjourn the meeting by Annie Howe and seconded by Tim Howe. Motion Carried.

Meeting Adjourned at 8:01 P.M.

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