October 16, 2018

Pending post by SIAA Shannon Elian.

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September 11, 2018

No Meeting this month.

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August 14, 2018

SIAA Board Meeting Minutes August 14, 2018

Present:  Julie Rider, Adam Halstead, Debra Thompson, Lissa Dunn, Lena Castro, Kevin Wills, Cherri Picard, & Shannon Elian

The meeting was called to order by Adam Halstead at 7:05 p.m.  

Minutes: Adam asked everyone if they had reviewed the July minutes and the May Revised Minutes.  Cherri Picard made the motion to accept the minutes as presented, seconded by Kevin Wills. Motion Carried.

Treasury Report:  Debra Thompson made the motion to accept the Treasury Report as presented, seconded by Julia Rider. Motion Carried.

Membership Meeting: It will be a spaghetti dinner. Julia Rider has volunteered to prepare the food. There is no scheduled presentation, however, Lissa suggested we set something up to do a slideshow while everyone is eating. The traveling museum could also be shared. Lissa suggested creating an event on Facebook.

Sesquicetennial:  There will be a planning meeting on Tuesday, August 28 at 7:30 pm at the SIAA Building.

Board Retreat: The Board Retreat will be held Saturday, September 22 from 9:30-1:30 at 133 W. 5th Street.

Bridge Lighting: Michael sent a light over for the Board to look at. He will forward more information as it becomes available. There was a discussion about having people “sponsor” a light. How to recognize the sponsor was also discussed. 

Traveling Exhibit: Lissa wants to have everything ready by Octoberfest. Jody Nickless wants to do a presentation on the Drew Mansion.

Committee Reports:

Rentals: We have 1 new booking since the July Board Meeting.

Membership: At this time, we have 50 members.

Oral History:  Lissa states that there are 5 in various forms of being “ready.” The need for lights and a microphone to do the presentations was discussed.

Building: Lena wants to poly the floors, and suggested a front patio may be nice, and increase our rentals. She will bring prices for next months’ Board Meeting.

Grounds:  Lena will bring estimates to install a patio to next month’s Board Meeting.

Archives: The Archive Committee is working on the Traveling Exhibit. It is unknown which types of boards will be used. Diane Grase is calling a meeting with Cherri & Lindsay. Cherri, Kevin, and Lissa will meet this Friday at SIAA at 4:00 to decide on the boards they will use. They have been budgeted in the Archive fund, so they would not need Board approval to purchase what is decided on.

Home Tour: There will be a meeting of the Home Tour Committee on Thursday, August 16 at SIAA. Debbie said some houses are solid, but we really need about 5 or 6 more.

Garden Club: There may not be an August meeting, due to host issues.

Springfield Holiday Society: They are coordinating with the person who makes the glass ornaments.

New Business: None.

Announcements: Kevin is looking for projectors and screens. Debbie said we may have a projector upstairs, and Kevin said he would look at it. Debbie made a motion that Kevin get a price for the projector and screen, we will vote by email, and move forward. The motion was seconded by Lissa Dunn. Motion Carried.

Adjourn: There was a motion to adjourn the meeting by Cherri Picard and seconded by Kevin Wills. Motion Carried.

Meeting Adjourned at 8:04 P.M.

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July 10, 2018

SIAA Board Meeting Minutes - July 10, 2018

 

Present:  Julie Rider, Michael Trautmann, Adam Halstead, Debra Thompson, Lisa Dunn, Lena Castro, Ken, & Shannon Elian

The meeting was called to order by Adam Halstead at 7:02 p.m.  

Minutes: Adam asked everyone if they had reviewed the May minutes.  Michael Trautmann made the motion to accept the minutes as presented, seconded by Julia Rider. Motion Carried.

Treasury Report:  Debra Thompson made the motion to accept the Treasury Report as presented, seconded by Michael Trautmann. Motion Carried.

Bricks:  The Holiday Society would like all the bricks for the flagpole in Klutho Park but are not able to buy them. Michael Trautmann suggested SIAA sell them and give the Holiday Society what is left. Michael also warned that the flagpole is behind the bandstand, and that placing the bricks there would require a Certificate of Appropriateness (COA), and permits. Michael Trautmann made a motion to sell the bricks on a first come first served basis for $10.00 per brick. The limit would be 10 per household. The bricks must be picked up within 48 hours. The rest of the bricks would be offered to the Holiday Society at $5.00 per brick, and they must be picked up from Chris Farley’s yard. Debra Thompson seconded the motion. Motion Carried.

Holiday Home Tour: Volunteers and Chairs are needed for the committees. Michael Trautmann suggested the Holiday Society may want to volunteer. Lisa Dunn suggested we could recruit some of the newer members who want to be involved. There was discussion on what a good job Chris Farley did with the Tour Book last year. It was agreed that we would ask her if she would do it this year. SIAA needs a Tour theme. Some ideas were discussed. The Sponsor letter was to be sent out. There was to be a Facebook post to secure homes for the Tour. It was decided that a Home Tour Meeting would be held on July 19 at SIAA for all interested parties.

Membership Meetings & Membership: The reminders are sent 2 or 3 times on social media before the meeting. Lisa Dunn inquired about the newsletter SIAA used to do. The suggestion was made that maybe we could start that again. Julia suggested a series of articles about historic homes. Another idea was to establish a “Marketing Committee.” Michael Trautmann suggested a movie in the park in September or October. Food trucks could be secured, and everyone liked “The Money Pit” for the movie. Perhaps we could give classes on researching homes on the SIAA website. The plan was made for another spaghetti dinner.

Board Retreat: Adam Halstead mentioned the planned Board Retreat. This would be a 4-5 hour block on a Saturday. Adam will suggest dates for August.

Committee Reports:

Rentals: We have 7 scheduled bookings through December.

Membership: Already discussed.

Oral History: 3 more are scheduled.

Building: We are scheduling a “deep cleaning.”

Grounds:  Michael Trautmann would like to have the trees trimmed. He requests a $1000 budget and will bring estimates to the Board next month.

Archives: No report.

Garden Club: Lena Castro is the host for July. The meeting will be at 6:30 July 26 at 355 W. 5th Street. Debra Thompson is trying to secure a host for the August meeting.

Springfield Holiday Society: There has been no meeting since the SIAA board last met.

New Business: None.

Announcements: Julie is still working with the church at 6th and Market concerning what can be done to save the stained-glass windows.

Adjourn: There was a motion to adjourn the meeting by Michael Trautmann and seconded by Julie Rider. Motion Carried. 

Meeting Adjourned at 8:42 P.M.

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June 12, 2018

SIAA Board Meeting Minutes - June 12, 2018

No Meeting this month.

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May 8, 2018

SIAA Board Meeting Minutes - May 8, 2018

Present:  Annie Howe, Tim Howe, Julia Rider, Michael Trautmann, Debra Thompson, Cherri Picard, Lindsay Shugerman, Kevin Wills, & Shannon Elian

The meeting was called to order by Annie Howe at 7:05 p.m.  

Minutes: Annie asked everyone if they had reviewed the April minutes.  Debra Thompson made the motion to accept the minutes as presented, seconded by Cherri Picard. Motion Carried.

Treasury Report:  Quickbooks has been re-built. Cherri Picard made the motion to accept the Treasury Report as presented, seconded by Michael Trautmann. Motion Carried.

Fountain in Klutho Park:  The fountain plumbing system needs work, and, according to Michael Trautmann, the system is complicated. There is water overflowing. Chris Farley had given the original plumber’s name, but they are no longer in business. The city is currently paying to operate the fountain, but water is spraying all over the park.  James Pedroni contends that the problem is tree roots getting into the system. The fountain will need to be dis-assembled. Chris Farley opposes this. Debra Thompson contends the fountain needs to be repaired, and we, as an organization, should do what needs to be done to preserve the fountain. This discussion was tabled until next meeting.

Committee Reports:

Rentals: We have 8 new bookings since the April Board Meeting. Calls are steady.

Membership: Lisa sent renewals. Six were returned in 2 days. Walter Whetstone passed away just after last month’s meeting. The next oral history project will be with Michael Trautmann.

Building: Tim and Michael will buy mold killer to clean the exterior of the building. This was approved prior. Michael would like to enter into a cleaning contract with Teresa at Combat Cleaning to perform cleaning services after a function at SIAA. Michael also would like to repair the wall paper. Annie suggested co-chairs to make a list, get estimates, and bring to the next Board Meeting.

Grounds:  No Report.

Archives: Cherri will dedicate this Thursday to work on the archives inventory closet upstairs. Lindsey Shugerman will assist. Lindsay also has warned that her passcode for the building is duplicated. Michael Trautmann instructed Lindsay and Cherri to use the window unit upstairs. The training for “Pass Perfect” is $68.00. Both of them should receive the training.

Garden Club: The next meeting will be held May 24th  at Kimbro’s at 6:30 p.m. The topic will be “Carnivorous Plants.” A volunteer is needed to host the meeting for June.

Springfield Holiday Society: They had “walking tacos” in the park on 2nd Sunday. They were for sale at $5.00 a piece, and Debra Thompson said they made $200.00. An additional donation was made by Pete Helow. They are selling t-shirts with maps of Springfield on the back. They come in black or white, and you may elect to put a crystal where your house is. The t-shirts cost $20.00 each. The society is raising money for a flagpole, that will be used for decorations during the Holiday Home Tour. It was also noted that the Rose Arbor is improving.

New Business: Michael Trautmann would like to raise $10,000 to $12,000 to continue painting the bridges. Trautmann and Company will donate the landscaping, and any funds left over would benefit the SIAA building and the lights on Main Street.

Announcements: Next meeting will be at SIAA on May 15th. Chris Farley will give a history of the trolley tracks in Springfield.

Adjourn: There was a motion to adjourn the meeting by Debra Thompson and seconded by Michael Trautmann. Motion Carried.

Meeting Adjourned at 8:05 P.M.

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April 10, 2018

SIAA Board Meeting Minutes - April 10, 2018

Present:  Annie Howe, Tim Howe, Debra Thompson, Lena Castro, Adam Halstead, Jeff Gardner, Cherri Picard, Lindsay Shugerman, & Shannon Elian

The meeting was called to order by Adam Halstead at 7:05 p.m.  

Minutes: Adam asked everyone if they had reviewed the February minutes. There was no Board Meeting in March. Annie Howe made the motion to accept the minutes as presented, seconded by Lena Castro. Motion Carried.

Treasury Report: Jeff Gardner made the motion to accept the Treasury Report as presented, seconded by Debra Thompson. Motion Carried.

Trolley Track Update:  Jeff Gardner said that Chris Farley had done a lot of work. When she hit a wall, Adam Halstead was able to step in and get the COA finalized. Everyone agreed that the extra $500 to get the rails cleaned was still in our operating budget of $4000. No vote is needed.

Election of Officers: Cherri Picard will have to miss one of the meetings per month (either the Board, or the General Meeting, depending on her work schedule). She will work in “Archives,” and will be partnered with Lindsay Shugerman. It was everyone’s hope that Michael Trautmann will chair the Main Street Committee. There was some discussion on changing the Board Meeting time, but it was agreed to table the discussion.

Yard Sale: The Springfield Holiday Society will do one. Debbie said she would ask the person in charge to consider a $50.00 cleaning deposit, as that is what Jennifer would charge. Adam said this is a “community yard sale” also, and normally, the people selling items will clean up after themselves.

Committee Reports:

Rentals: We have 3 new bookings since the February Board Meeting.

Membership: We have 2 new members that attended last month’s general meeting.

Building: Other than the loose pickets and railing needing to be repaired, Lena had no other report. The new furniture upstairs needs cleaning. Methods were discussed, and eventually tabled. We need to pay for a “deep cleaning” of the building, and Tim Howe suggested a “cleaning day.”

Grounds:  No Report.

Archives: Cherri is working with the clippings, and Lindsay is working on the SIAA Records. We now have “acid free” boxes. We have tour books from past tours, and the Archive Committee will ultimately decide what to do with them. Springfield business’ may be offered copies of them.

Garden Club: The next meeting will be held April 26 at 331 E. 9th Street at 6:30 p.m. The topic will be “Turn of the Century Plants.”

Springfield Holiday Society: They had “walking tacos” in the park on 2nd Sunday. They were for sale at $5.00 a piece, and Debra Thompson said they made $200.00. It was also suggested that maybe they could offer breakfast items at the yard sale. Debra Thompson said there may not be enough traffic for that. The Holiday Society will possibly be doing “a dinner to die for” in September.

New Business: No New Business.

Announcements: The next Membership Meeting of SIAA will be April 17, at 6:30.

Final Words from Jeff Gardner: We need to get involved with the Consortium, and other historical groups. We need to decide whether to get our posters back from the City. There are 7 panels, and the discussion was how we can go and get them. All agree there is risk involved if the City stores them.

Adjourn: There was a motion to adjourn the meeting by Annie Howe and seconded by Tim Howe. Motion Carried.

Meeting Adjourned at 8:01 P.M.

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March 13, 2018

SIAA Board Meeting Minutes - March 13, 2018

No Meeting this month.

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February 13, 2018

SIAA Board Meeting Minutes - February 13, 2018

Present:  Annie Howe, Tim Howe, Debra Thompson, Julie Rider, Lena Castro, & Shannon Elian

The meeting was called to order by Annie Howe at 7:00 p.m.  Instead of starting with the minutes and financials, Annie allowed Lisa Dunn & Sarah Clarke Stuart to make a presentation of their oral history project first. Lisa Dunn started by saying the motivation was the Book Club. Both have started doing research to determine what has been done before, and what has worked. The goal is to apply for grants for this particular project. Lisa believes that it would start by connecting with people in the community. Sarah Clarke Stuart continued with the presentation. Her students at FSCJ had updated the Springfield Survey, and would be involved long term. Lindsey Sugarman found some archives and is excited about it. They seek partnerships with the various Springfield organizations. They are looking for sustainability and “best practices.” They would like to hold a community meeting, stressing that diversity is needed. Debra Thompson stated that whatever we (SIAA) finds, that we will share with the other groups. The motion was made to move forward with the project by Debra Thompson, seconded by Tim Howe. Motion Carried.  The motion to make this our April program was made by Lena Castro, seconded by Debra Thompson. Motion Carried. We will hold the community meeting in April; we will advertise it now.

Minutes: Annie asked everyone if they had reviewed the January minutes. Debra Thompson made the motion to accept the minutes as presented, seconded by Tim Howe. Motion Carried.

Treasury Report: Tim Howe made the motion to accept the Treasury Report as presented, seconded by Lena Castro. Motion Carried.

Committee Reports:

Rentals: We have 2 new bookings since the January Board Meeting.

Membership: No new members.

Building: There are loose pickets on the balcony upstairs. Various repairs were discussed between Debra Thompson and Lena Castro.

Grounds:  No Report.

Archives: No Report.

Garden Club: The next meeting will be held February 22 at SIAA. Topics will be Spring Planting.

Springfield Holiday Society: There were 44 guests. $1350. in tickets were sold. The food and wine expense was $600. Other fundraising projects were discussed, including “Dinner to Die For.” This has a proven track record of success.

New Business: Debra Thompson presented the “Trolley Track Exhibit” funding. If there are no surprises, the cost could be $2250. She said Chris Farley thought with a bronze plaque, the cost could rise. She said we should plan on a cost of $4000. Debra Thompson made a motion to approve up to $4000 on the Trolley Track Exhibit. The motion was seconded by Julia Rider. Motion Carried.

Announcements: Jeff Garner will be holding a workshop to research homes. There has been a lot of interest by the homeowners in Springfield. Debra Thompson would like to see the SIAA brochure verbiage updated. We will discuss this more at a later time.

Adjourn: There was a motion to adjourn the meeting by Tim Howe, and seconded by Julia Rider. Motion Carried.

Meeting Adjourned at 7:49 P.M.

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January 9, 2018

SIAA Board Meeting Minutes - January 9, 2018

Present:  Jeff Gardener, Chris Farley, Tim Howe, Annie Howe, Adam Halstead, Debra Thompson, Julie Rider, & Shannon Elian

The meeting was called to order by Adam Halstead at 7:03 p.m.  Adam asked if everyone had reviewed the minutes from October. (Note: There was no Board Meeting in November & December). The motion was made by Debra Thompson to accept the minutes as presented. Annie Howe seconded the motion. Motion Carried.

Treasury Report:

Annie Howe made the motion to accept the Treasury Report as presented. Tim Howe seconded the motion. Motion Carried.

Home Tour: Adam reported that there were 630 guests for both nights of the tour. The first night, we had 125 guests. This was in spite of the torrential rain. SIAA had a $12,000 profit. The Christmas decorations will be taken down, and Adam wants to form a committee for the 2018 tour. He asked for a Chair, and we will ask about this in the General Meeting too. Debra Thompson suggested donating excess Christmas decorations to the Christmas Society. Jeff Gardner also liked this idea, saying, the decorations should be put to good use.

2018/2019 Board of Directors: A nominating committee will be formed at the General Meeting in February, nominations will be made at the General Meeting in March, and the election will be held at the April General Meeting.

2018 Meetings: SIAA has not held meetings in June, July, and August because of rain, and potential flooding. A discussion was held to determine if this practice will continue this year. Annie suggested moving the meetings to Hyperion during these months. Julie Rider also liked this idea, and we may do this. Adam asked for a Chair for the Events Committee and a Program Chair that could work together to plan the meetings. Chris Farley suggested inviting members to meetings via letters & social media. She believes this will lead to more involvement of the club members. We have 30-40 paid members now. A Chair was also discussed for CPAC. We are having a lot of zoning issues come up lately, and the City of Jacksonville does recognize SIAA as an organization.

Brides’ Room: Jeff Gardner received estimates from two contractors to reconfigure the Bride’s Room. He would like to see the space used as an office for the archives. There would be a dividing wall. One bid was $1550 (Bob Olson), and the 2nd one was $2600 (Don Lynch), which was more detailed. We have electrical there, and Annie raised the question about whether we would be required to run wires. Jeff Gardner & Chris Farley pointed to the balcony liability, and the balcony would be sealed with no access. Adam stated that people like the balcony, and use it to take the photographs. Jeff Gardner suggested taking a full inventory of what we have up there, and reconfiguring the closets. Annie Howe suggested we take an inventory (with volunteers) before we do any wall. Chris Farley stated that both she, and Jeff would be leaving in May. There was a request to table the discussing, pending an inventory. Jeff did not want to table the discussion, yet again. Julie Rider inquired whether the desk upstairs was used when the Bride’s Room was being used. She suggested the desk could be places with a system of closets upstairs. This would serve both purposes. Annie Howe suggested we table the discussion for 1 month, and take a Saturday to do through the inventory upstairs. Tim Howe agreed with this. The dates to do this are January 20, and January 27 at 9:00 a.m. Tim Howe made the motion to table the discussion until February. The motion was seconded by Julie Rider.  Motion Carried.

The future for the disposition of the archives was discussed. Chris Farley wants to donate them to the Jacksonville Historical Society. Jeff and Emily Liska had discussed JHS taking our archives, if we could no longer care for them. Emily Liska is leaving JHS as Executive director, so a discussion will need to be had with the new Executive Director.  JHS would also get the SIAA building, should we ever dissolve. Jeff made a motion to present this to JHS, and develop an agreement. Tim Howe seconded the motion. Motion Carried.

Chris Farley will continue to speak with Daryl at the city, but she would like the bricks and tracks out of her yard.

Historic Springfield Christmas Society:  Debra Thompson went to their first meeting. They need a 501c3, and the discussion was had that they can go under SIAA’s. They would need to be a committee of SIAA, and would go under our umbrella. They want to have a Valentine’s Day brunch as their first activity. It was agreed that they could use the building free of charge on February 10. Debra Thompson made a motion to have the Historic Springfield Christmas Society under SIAA, they would become a committee, and report to the SIAA Board. Tim Howe seconded the motion. Motion Carried.

Committee Reports:

Rentals: We have 4 new bookings, and a pending since our last meeting in October. Calls are increasing.

Membership: We need a Chair.

Building: No Report.

Grounds: Both air condensing units froze up during our cold snap. We had to replace the fan in one of them.

Archives: Diane is back working inventory of the Tour books. Debra Thompson suggested we need a new Archive Chair because Chris Farley and Jeff Gardner are leaving. Jeff Gardner suggested we do “Archive Training.” 

Garden Club: The meeting for February or March will be hosted by Tonya Kimbrough. The topic will be succulants and carnivorous plants. There is currently no host for January. The meetings are held the 4th Thursday of the month.

New Business: None

Announcements: None

Adjourn: There was a motion to adjourn the meeting by Tim Howe, and seconded by Jeff Gardner. Motion Carried.

Meeting Adjourned at 8:27 P.M.

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