February 13, 2018

SIAA Board Meeting Minutes - February 13, 2018

Present:  Annie Howe, Tim Howe, Debra Thompson, Julie Rider, Lena Castro, & Shannon Elian

The meeting was called to order by Annie Howe at 7:00 p.m.  Instead of starting with the minutes and financials, Annie allowed Lisa Dunn & Sarah Clarke Stuart to make a presentation of their oral history project first. Lisa Dunn started by saying the motivation was the Book Club. Both have started doing research to determine what has been done before, and what has worked. The goal is to apply for grants for this particular project. Lisa believes that it would start by connecting with people in the community. Sarah Clarke Stuart continued with the presentation. Her students at FSCJ had updated the Springfield Survey, and would be involved long term. Lindsey Sugarman found some archives and is excited about it. They seek partnerships with the various Springfield organizations. They are looking for sustainability and “best practices.” They would like to hold a community meeting, stressing that diversity is needed. Debra Thompson stated that whatever we (SIAA) finds, that we will share with the other groups. The motion was made to move forward with the project by Debra Thompson, seconded by Tim Howe. Motion Carried.  The motion to make this our April program was made by Lena Castro, seconded by Debra Thompson. Motion Carried. We will hold the community meeting in April; we will advertise it now.

Minutes: Annie asked everyone if they had reviewed the January minutes. Debra Thompson made the motion to accept the minutes as presented, seconded by Tim Howe. Motion Carried.

Treasury Report: Tim Howe made the motion to accept the Treasury Report as presented, seconded by Lena Castro. Motion Carried.

Committee Reports:

Rentals: We have 2 new bookings since the January Board Meeting.

Membership: No new members.

Building: There are loose pickets on the balcony upstairs. Various repairs were discussed between Debra Thompson and Lena Castro.

Grounds:  No Report.

Archives: No Report.

Garden Club: The next meeting will be held February 22 at SIAA. Topics will be Spring Planting.

Springfield Holiday Society: There were 44 guests. $1350. in tickets were sold. The food and wine expense was $600. Other fundraising projects were discussed, including “Dinner to Die For.” This has a proven track record of success.

New Business: Debra Thompson presented the “Trolley Track Exhibit” funding. If there are no surprises, the cost could be $2250. She said Chris Farley thought with a bronze plaque, the cost could rise. She said we should plan on a cost of $4000. Debra Thompson made a motion to approve up to $4000 on the Trolley Track Exhibit. The motion was seconded by Julia Rider. Motion Carried.

Announcements: Jeff Garner will be holding a workshop to research homes. There has been a lot of interest by the homeowners in Springfield. Debra Thompson would like to see the SIAA brochure verbiage updated. We will discuss this more at a later time.

Adjourn: There was a motion to adjourn the meeting by Tim Howe, and seconded by Julia Rider. Motion Carried.

Meeting Adjourned at 7:49 P.M.

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