February 9, 2016

SIAA Board Meeting Minutes - February 9, 2016

Present:  Austin Riley, Debra Thompson, Lena Castro, Shannon Elian, Adam Halstead & Kiley Secrest

The meeting was called to order at 7:02 p.m. by Adam Halstead.  Adam asked if everyone had reviewed the minutes from January. Kiley Secrest seconded the motion. Motion Carried.

Treasury Report:

Adam Halstead presented a detailed Treasury Report, and went line by line. Lena Castro made the motion to accept the Treasury Report as presented. Austin Riley seconded the motion. Motion Carried.

Items Open for Discussion:

By-Laws: The By-Laws of the organization have not been revised since January, 2013. We need to form a committee and review them. The committee will consist of Lena Castro, Debra Thompson, Adam Halstead, and Chris Farley (she will be asked).

Election of Officers: We will form a Nominating Committee at the General Meeting next week. It will be announced at the beginning of the meeting. An email will be sent to the membership to ask for servers on the committee prior to the General Meeting.

Guest at the Board Meeting: Mike Estoy came to introduce himself, and offered to help Austin with the IT things.

Home Tour Sponsorship Package: Tabled.

Report from S-Line Steering Committee Meeting: Tabled.

Manhattan Film Festival: Debra Thompson presented her research on the Manhattan Film Festival. It runs from September 24 – October 2, 2016. We discussed having at least one Friday & one Saturday (with a matinee & evening showing on the Saturday). Adam will check into the dates 9/29-10/1. We would provide popcorn and Tea, Lemonaide, and coffee. We would charge $10.00 per person. SIAA would receive half of that. Kiley Secrest made the motion to move forward with this. Lena Castro seconded the motion. Motion Carried. Debra Thompson further stated that she will need to form a committee. Adam will contact Rita to inquire if we may use the screen stored at Norman Studios. SIAA has a sound system in place.

JHPC Awards: Chris Farley wrote a nomination for Burkhalter Wrecking & Mr. Shorstein. Adam Halstead has a desire to nominate Chris for her huge part in making the cornerstone a reality in KluthoPark. As a special recognition from SIAA, Carolyn & Joe Molenda bought the newspaper with her picture to have framed. Adam also informed the Board that she may be going to England in March, and there is not enough time to do it in February.  There was a discussion on how to publicize this without alerting Chris. Debbie Thompson suggested we can do this in May because it is also SIAA’s birthday. Whenever we decide when this will be done, Austin will put a notice on social media.

Committee Reports:

Rentals: There are 6 up-coming rentals, but there is nothing new since the last Board Meeting. Adam does not think it is a good time to increase the rates. They are currently $750 for a Friday or Saturday. There are other venues in Arlington, similar to ours, and we need to investigate what they offer a renter. We can make a decision from the research.

Membership: Adam reports that he is working on getting “member discounts” as SPAR does for its members. It was suggested by Austin that is someone joins now, the membership would be good until June, 2017.

Building: Adam read Jeff’s report. Lena indicated a desire to re-do the bathroom downstairs. She was asked to formulate a plan with a cost estimate. She said the whole building could use a “facelift,” such as painting the ceilings. Again, she was asked to formulate a plan, and bring cost estimates to the next Board Meeting.

Grounds: No Report

Archives: We went over Jeff’s report. Kiley is working on the 2001 photos. This has been difficult because some of the addresses are incorrect, and some of the properties have been demolished.

Garden Club: Debbie indicated she may be able to host the meeting in February, but March or April would be ideal. There is a Rose Arbor work day, Saturday, February 12. This is also a neighborhood clean up day. This time, it will be at 1st & Liberty.

On Wednesday, March 30, we will have a harpist in the building. We will offer coffee, tea, and cookies & cake. We will have more information soon.

Adjourn: There was a motion to adjourn the meeting by Debbie Thompson, and seconded by Lena Castro. Motion Carried.

Meeting Adjourned at 8:40 p.m.