January 12, 2016

SIAA Board Meeting Minutes - January 12, 2016

Present: Chris Farley, Shannon Elian, Debra Thompson, Lena Castro, Adam Halstead & Jeff Gardner, Kiley Secrest

The meeting was called to order at 7:03 p.m. by Adam Halstead. Adam asked if everyone had reviewed the minutes from November. The motion was made by Debbie Thompson to accept the minutes as presented. Jeff Gardner seconded the motion. Motion Carried.

Treasury Report:

The motion was made by Jeff Gardner to accept the Treasury report as presented. Kiley Secrest seconded the motion. Motion Carried.

Items Open for Discussion:

2016 Calendar & General Membership Meetings: Adam said he would like to put a 2016 calendar online to list all the events SIAA is doing. This brought him to the idea for not having meetings for the months of June, July, & August. The reason for this is last year we had to cancel meetings because of the rain & flooding in our area. Adam was concerned for the attendee’s safety. The motion to cancel the June, July, and August Meetings was made by Adam Halstead, and seconded by Kiley Secrest. Motion Carried.

Lena wanted the Board to know that she would like to have a Quarterly Yard Sale, and SIAA will be doing our 2nd Annual Craft Bazaar in the fall. The Main Space will be having a Sale on January 23.

Media Coverage for the Neighborhood: The article on Hogan’s Creek in First Coast Magazine was discussed. The Board listed ideas on how we could promote our organization. Chris Farley advised that Ground Works meets the 3rd Tuesday of each month. This month, there will be a discussion of the “S Line.” She said someone from SIAA should go. Debbie had the idea of the “Manhattan Film Festival.” She said it had been done in the past, and was successful. She said it usually happens in September, but she would research and see if it is still being done. According to Adam, the spaghetti dinners are always successful. Lena brought up the “Dinner to Die For,” but success was undetermined. All agreed we need to be more pro-active with more visibility to our organization. Lena had the idea of weekly emails with a “did you know?” and facts surrounding things about SIAA and the neighborhood. Kiley said we should change the sign outside to reflect our name. Right now, it says “Springfield Woman’s Club,” and not “Springfield Improvement Association & Archives.”

Committee Reports:

Rentals: We have had one “no show,” and steady calls. There is no further word on the lawsuit.

Membership: No Report.


The stained glass repair is urgent. We have an estimate from the Sisters at St. Joseph (who have experience in these types of repairs) for $2950.00. Chris made the motion to proceed with the repair. The motion was seconded by Debbie Thompson. Motion Carried.

Lena believes the chimney need caulking. Chris believes the bricks are porous. Lena will get quotes to caulk around the chimney, as a roofing company will be very expensive for a “minor” repair.


Lena wants to bring the garbage can that is on the corner of 7th & Silver to “re-purpose” as a planter. Debbie said she remembered reading an article about just this sort of thing. She said she would try to fine the article. Lena made a motion to “re-purpose,” and Jeff Garner seconded the motion. Motion Carried.

Archives: Jeff has volunteered at the Jacksonville Historical Society for 4 hours per week. He believes this will assist him with his work at the SIAA archives. He has passed the 2001 survey to Kiley to confirm the addresses.

Garden Club: The meeting will be January 28, at a TBD location. Chris Farley said she may be able to do it at her home. Debbie will host a meeting in the future.

Adjourn: There was a motion to adjourn the meeting by Debbie Thompson, and seconded by Kiley Secrest. Motion Carried.

Meeting Adjourned at 8:34 p.m.