October 10, 2017

SIAA Board Meeting Minutes - October 10, 2017

Present:  Jeff Gardener, Lena Castro, Chris Farley, Tim Howe, Annie Howe, Adam Halstead, Debra Thompson, Julie Rider, & Shannon Elian

The meeting was called to order by Adam Halstead at 7:05 p.m.  Adam asked if everyone had reviewed the minutes from August. (Note: There was no Board Meeting in September due to Hurricane Irma). The motion was made by Tim Howe to accept the minutes as presented. Jeff Gardner seconded the motion. Motion Carried.

Treasury Report:

Lena Castro made the motion to accept the Treasury Report as presented. Annie Howe seconded the motion. Motion Carried.

Signs for the Home Tour: We have some that we use, and SPAR also has some. There was some concern that some may have been lost due to Hurricane Irma, but we believe SPAR took those signs with them when they moved temporarily.

Use of SIAA Building: Debra Thompson had an idea she wished to present to the Board. She contended that weddings are made well in advance of the date. Some Springfield residents may want to rent out the building for birthday parties, and events such as that. If they were planning something like that, and the date was within 4-6 weeks, and available, she wanted to offer a “last minute discount” to those residents. She called it a “Springfield ½ Price Special.” For instance, to rent at the last minute on a Saturday, would be $375.00. This way, the building would see more activity.  Most were receptive to the idea, however, Chris Farley noted some concerns about it. She brought up a member who used her discount to rent the building, and then charged those she was actually renting the building for.  Adam read what the current by-laws say. Annie suggested forming an Ad Hoc Committee to review the by-laws. Tim asked Adam what his thoughts were. Adam and Chris both described the work that is involved with the rental of the building. Adam said it may be more work than it is worth.

Committee Reports:

Rentals: We have 3 new bookings since our last meeting in August.

Membership: We are continuing to collect annual dues.

Building: No Report.

Grounds: No Report.

Archives: The tour books are still being catergorized. An inventory is being done. Kiley finished the uploading the 2001 survey photos. Jeff acquired file drawers that we can use for larger papers. This brought Chris to present the idea that the Bride’s room is too large. We could shorten the Bride’s room by a little and expand the archive space. In Jeff’s words, “Archives need to be dedicated to archives.” Debra Thompson made the motion to get an estimate to enlarge the archive room. Annie Howe seconded the motion. Motion Carried.

Garden Club: The meeting will be October 26th at Chris Farley’s house at 6:30. Debbie will put the meeting on social media.

New Business: Chris Farley has been working with FDOT to put the trolley tracks on Main Street. There is a lot of presentation, and ultimately, the project may not be approved. She would like to work with the city and HPC to investigate putting the monument in the park instead. Chris made this a motion, and Lena seconded it. Motion Carried.

Announcements: None

Adjourn: There was a motion to adjourn the meeting by Debra Thompson, and seconded by Tim Howe. Motion Carried.

Meeting Adjourned at 7:48 P.M.


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