September 13, 2016 - DRAFT

SIAA Board Meeting Minutes September 13, 2016

Present:  Adam Halstead, Lena Castro, Austin Riley, Kiley Secrest, Shannon Elian, Debra Thompson & Jeff Gardner

The meeting was called to order at 7:10 p.m. by Adam Halstead. Adam asked if everyone had reviewed the minutes from August. The motion was made by Jeff Gardner to approve the minutes as presented.  Debra Thompson seconded the motion Motion Carried.

Treasury Report:

Lena Castro made the motion to accept the Treasury Report as presented. Austin Riley seconded the motion. Motion Carried.

Items Open for Discussion:

A/C at the SIAA Building: Adam Halstead had a downstairs duct check for the building. He was told we have a 2, or 2.5 ton unit, and we need a 5 ton unit. Most of these systems are $5000 (not counting duct) installed. He will get an estimate, and keep us updated.


Main Street Bridge Construction: SIAA was contacted by Joel, who wanted to know if we were interested in the bricks the city has excavated. These bricks are from 1916, and there is a rail in the median on Main Street. He wanted to know if we were interested in putting up a historic display. We have asked for 800 bricks. Austin said we could store the bricks in her backyard, if we needed to.

Upcoming Membership Night: We have a conflict with the Porchfest party on out meeting night of October 18. There was talk of switching the October Board Meeting and the Membership meeting. Jeff Gardner believes we should start announcing a month ahead what we will be doing the following month. He also advised that we should encourage support for the businesses in Historic Springfield. He cited Tappas Old World as an example. Adam said he believed the project at the old Jewish Center had the zoning approved, and they should be breaking ground in 30-60 days.

Committee Reports:

Rentals: We have 3 new rentals since the August Board Meeting. Adam estimates 55 incoming calls per month.

Membership: No Report

Building: Lena checked out a website for plates, but says their shipping costs are too high. Adam did inventory. A package comes with 2 dozen sets. It was discussed getting them from EH Thompson. We will order water glasses right away. We need 125 of everything. Debra Thompson made a motion to get 125 of everything as long as the cost is under $700.  Adam will count the silverware. Debbie amended her motion to the above, but with the addition for flatware as needed. Jeff/Austin were tied for seconding the motion. Motion Carried. Adam will check prices for chafing dishes also.

Grounds: No report.

Archives: Jeff Gardner reported a joint meeting was held with SPAR. Zachary Ross’ pictures will be on our website. There will be a SPAR, SIAA, FSCJ pilot project where students will research 3 houses. The historic research will lead to a broader sweep of the neighborhood. Kiley is uploading the 2001 survey pictures. He spoke of the specific challenges associated with identifying the houses.


Garden Club: The September meeting will be held September 22 at 6:30. Adam & Michael are hosting. The theme will be Fall Gardening.

Announcements:  Jeff reminded us that the LUZ meeting is next Tuesday. This is in reference to the zoning for the brewery.

Adjourn: Jeff Gardner made a motion to adjourn. The motion was seconded by Austin Riley. Meeting Adjourned at 8:13 p.m.